Choosing Between Buying or Renting Printers

Printers are still frequently used in offices. Even if there is a move towards digitising documents these days, some people still prefer having them printed. Besides, there are other marketing strategies that require actual paper like sending out flyers and brochures.

You now have the choice between buying or renting printers. Let us take a closer look at each option so you can make a decision between the two.

Modern printers

It would be advantageous if you make use of multi-functional printers. They can be used for scanning, faxing, and copying. The only problem is that printers that have these capabilities are more expensive. If you buy them, you will surely punch a hole in your business capital. Imagine spending thousands of pounds in one go for a printer. The good thing is that when you lease, you can avail of this modern printer without feeling the cost. The amount is spread over a longer period of time depending on the contract.

Speaking of modern printers, they actually change every now and then. Just like smartphones, there are newer models released regularly. Obviously, you want to keep up with the changes and take the latest models. You can’t do so if you have already bought an expensive printer. It is impractical. When you lease, the moment the contract is over, you can switch to a higher-end model. Better yet, if you are getting the newer model from the same company, you can renegotiate the contract so you can change the current printer even before the contract is over.

Constant use

If you are using a photocopier regularly for documents, you might just buy a lower-end model. You will be satisfied with this choice anyway. However, if the photocopier is used for other purposes, especially for advertising, never settle for a low-quality model. If you really want to invest in a higher-end model and your business can afford to pay for it, buy it. You might have to spend quite a lot at first, but you will end up making the most of it in the long run anyway.

Making the final decision

Ultimately, it is your choice whether to buy or rent. Consider all the factors. Check the type of business that you are running and its needs. You should also look at how big the need is on a daily basis. Find out what benefits your business the most and you will come up with the right choice.

For all your printing and photocopying needs, you can check out Once you decide to go for a lease, just stick with the contract and hold up your end of the deal. Pay on time and don’t hesitate to ask for help when it comes to repair and maintenance.


Article by Kyle

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